NEW VACANCY: Executive Assistant

Job Vacancy: Executive Assistant

Location: MCE Limited, Hal-Qormi
Job Type: Full-Time

About Our Family

For over 50 years, our family-owned business has been a trusted wholesaler specializing in electrical and plumbing supplies, tooling machines and accessories, and lightning protection and earthing installation. While our operations have grown significantly over five decades, we have proudly maintained a warm and close-knit relationship with all our employees. We view our team as an extension of our family,fostering a supportive, stable, and welcoming environment where everyone’s contribution truly matters.

Position Summary

We are seeking an outstanding Executive Assistant to join our team and support our leadership. In this role, you will act as a trusted partner, managing critical day-to-day operations, streamlining communications, and ensuring the executive's time is optimized for maximum impact. The ideal candidate thrives in a fast-paced environment and exercises impeccable judgment.

If you are highly organized, thrive in a collaborative family environment, and want a long-term career where your loyalty and dedication are genuinely valued, we would love to meet you.

Key Responsibilities

• Calendar & Schedule Management: Serve as the gatekeeper for the executive's calendar, strategically prioritizing requests and resolving scheduling conflicts.
• Communication Liaison: Screen incoming calls, manage email correspondence, and draft professional communications on behalf of the executive.
• Travel & Logistics: Coordinate seamless domestic and international travel arrangements, including flights, lodging, local transit, and detailed itineraries.
• Meeting Support: Prepare briefing materials, agendas, and presentations. Attend meetings to record accurate minutes and track actionable follow-up items.
• Confidentiality: Handle highly sensitive corporate and personal information with the utmost discretion and professionalism.

Requirements & Qualifications

• Technical Skills: Advanced proficiency in Microsoft Office 365 or Google Workspace, and video conferencing platforms (Zoom, Teams).
• Soft Skills: Exceptional organizational, multi-tasking and time-management, and problem-solving skills.
• Communication: Outstanding written and verbal communication abilities with a polished corporate presence.
• Adaptability: Ability to remain calm under pressure and adapt quickly to shifting priorities.

What We Offer

• Competitive salary.
• Opportunities for professional growth and continuous learning.
• A collaborative, inclusive, and modern working environment.

How to Apply

Interested candidates should submit a resume and a brief cover letter outlining their relevant experience to admin@mcemalta.com with the subject line "Executive Assistant Application - [Your Name]".